Member Resources

Site Visit Essentials

Site Visit FAQs

Q: How many reviewers are on a typical site visit team, and how long is the team on campus?

A: Quality Review Teams normally range in size from 3 to 5 individuals, varying to meet the size and complexity of the program(s) under review. Each team includes a local practitioner, a team lead, and at least one other peer reviewer. Teams are generally on site for 2 to 3 days (see Sample Site Visit Schedule).

Q: What is a local practitioner and why does each site visit team include one?

A: A local practitioner is a practicing or recently retired educator who is nominated by the provider to serve on the Quality Review Team. The local practitioner completes AAQEP’s volunteer training (Modules 1 and 3) and is a full member of the review team, contributing a deep knowledge of the providers’ programs, local school dynamics, and the state education system.

Q: What does a site visit cost?

A: Site visit costs include a flat fee of $10,000 (for the 2019-20 academic year) plus travel expenses for members of the Quality Review Team. 

The flat site visit fee covers visit-related staff time, volunteer training, technology, and administration costs. Half of the fee is paid a year in advance to secure the visit dates; the other half is due 30 days prior to the visit.

The travel costs are invoiced after the visit and include QRT members’ airfare and/or ground transportation, incidentals, lodging, and meals, in accordance with AAQEP’s travel policy.

Note that a provider’s outstanding invoices must be paid in full before the Accreditation Commission will issue a decision.

Q: If I decide to write more than one Quality Assurance Report, how does that affect my site visit cost?

A: Multiple QARs can be reviewed in the same visit, which means you will pay just one site visit fee. But each QAR generally requires its own review team, and even a complex single QAR may require an additional member or two on a team—which means your travel expenses may be higher than those for providers with a single QAR and simpler review.

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