Quality Assurance Reports

QAR Template Access and Due Dates

Where: QARs are constructed and submitted via project templates in the Accreditation Management Platform.

Who: Primary Contacts are given access to QAR project templates one year before their site visit or upon request (email Sara Hiller).

When: The QAR is due at least 6 months before the site visit, or at least 9 months ahead to take advantage of the staff completeness check.

AAQEP offers a variety of resources and guidance to support you in writing the self-study report known as the Quality Assurance Report, or QAR, in application for 7-year accreditation or reaccreditation. 

The following supporting resources are available for QAR authors:

  • 2025 Expectations Framework (PDF) and 2025 Guide to AAQEP Accreditation (PDF)
    For programs transitioning from the 2018 framework, see also this Crosswalk of 2025 and 2018 Aspects.

  • Guidance on Writing the Quality Assurance Report (2025 Standards) (PDF)
    This document provides detailed guidance for QAR authors. Approaches to organizing the work, evidence selection, and organizational strategies are addressed as well as instructions for using the QAR project template in the Accreditation Management Platform.

  • Tables and Templates in Support of the Quality Assurance Report (PDF / Word)
    This consolidated document has all of the tables and templates (required and optional) for reporting documentation and evidence in support of the QAR.

  • Guidance on Data Reporting and Investigating Data Quality (forthcoming)

  • Guidance on Using Artificial Intelligence in AAQEP Reviews (PDF)
    Consult AAQEP's guidance on how AI can and cannot be used by providers, reviewers, and commissioners.

  • QAR Completeness Check (PDF / Word)
    If you turn in your draft QAR at least 9 months prior to your site visit, staff will give it a completeness check. Download the Word version to customize for your own use.

  • Webinars: "Writing the QAR: Effectively Sharing Your Program’s Story" and "Writing the QAR: Addressing Quality Program Practices" (View recordings)


Self-study authors in certain states must include additional evidence addressing state-specific requirements, in accordance with their cooperation agreements with AAQEP. The templates below collect the required information to be uploaded as evidence under Aspect 4g.

  • Appendix HI, for Hawaii providers only (PDF) / Word)

  • Appendix MD, for Maryland providers only (PDF) / Word)

  • Appendix UT, for Utah providers only (PDF) / Word)

  • Guidance Document (PDF)
    This quick reference explains how to access and navigate self-study templates, assign user permissions, upload evidence files, and save and submit reports in the Accreditation Management Platform (AMP).

  • Video Recording
    This brief presentation highlights best practices for self-study authors in the AMP and walks through guidance on using templates, assigning user permissions, uploading evidence files, and saving and submitting reports.

 

On-Demand Webinars

 
Find the latest Writing the QAR webinar recordings in our Quality Assurance Review series

Looking for technical or logistical support? See these additional resource pages:

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Questions? Contact Senior Director of Professional Learning Christine DeGregory


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