Accreditation Management Platform

Q: Who can access the AMP?

A: Initially, only the primary contact for each AAQEP regular member can access the platform. This individual can then assign additional users to specific “projects” in the system or to have administrative access. If you’re not sure who your primary contact is, you can find their name in your institution/organization’s listing in the AAQEP Member Directory.

Q: Is it okay for me to share a username and password with my colleagues?

A: No. For security purposes, each user should have their own Weave login. Primary contacts can add as many additional users as they would like.

Q: How do I give colleagues access to work in the AMP?

A: You can add anyone you'd like through the Users tab at the top of the screen. Select Create User, enter their contact information, and assign permissions by clicking on their name in your user list. See additional information about roles and permissions under Self-Study Reports below.

Q: What do we do if our primary contact changes?

A: Contact AAQEP Director of Member Services Karen Lowenstein with the details.

Q: How do I log in?

A: To log in for the first time, you’ll need to activate an emailed invitation link within 72 hours of its generation by Weave. If you did not receive this message, please check your spam folder. If you are the primary contact for an AAQEP member program and need a login invitation to be sent or resent, contact the Weave help desk. Once your AMP identity is active, you can log in anytime via the button above or through this link.

Q: Do I need a different login for the AMP than I already use for the AAQEP website?

A: Yes. Access to the AAQEP website connects directly to the member database, but for now at least, the AMP is not connected.

Q: Does this mean my institution is a Weave member?

A: Yes! As part of our organizational partnership, all AAQEP regular members are also now Weave members. Check out Weave’s Knowledge Center and Weave Academy; Weave members receive a discount on all Weave Academy events. You’ll also receive a discounted subscription rate on Weave for Programs Premium, an integrated program assessment tool.

Q: How do I access my self-study project template in the AMP?

A: Staff will open your IAR or QAR template and prompt you to access it approximately 12 months prior to your next site visit semester. If you want access to your report template before you’ve received this invitation, contact Sara Hiller.

Q: What are the different levels of permissions we can assign to users in self-study project templates?

A: The AMP offers three main roles—Program Leader, Program Manager, and User—and providers can assign as many people to each role as desired. Primary contacts are assigned as Program Leaders. Individuals assigned with this role will receive notifications regarding all project templates. Program Leaders can also add users at two different permission levels. Program Managers have global permissions with editing access to the entire project and the ability to add Users. Users have access to individual fields in the template rather than to the full project. See page 2 of this PDF for more information about the roles and their associated permissions.

Q: We have a site visit in 2026. What happens if we begin working on the QAR using the 2018 standards and decide to switch to the 2025 standards?

A: You will need to use a different report template for the new standards. Contact Sara Hiller to request any change in your AMP templates. Keep in mind AAQEP’s transition timeline for which standards to use in self-studies (see https://aaqep.org/2025).

Q: Who has to complete the Annual Update?

A: The primary contact of every regular AAQEP member is responsible for completing the Annual Update by December 31 each year. If you want to delegate this task to another person, you can add another user and assign them permissions as a Program Leader.

Q: Is the Annual Update the same as the Annual Report?

A: No. Not all members write Annual Reports, but all members complete the Annual Update. Annual Update guidance can be found in this document (PDF); details about Annual Reports are posted on this web page.

Q: If my institution wrote two QARs or IARs (breaking our self-study into two cases of programs), will we need to complete two Annual Updates?

A: Yes. For each program set, you will need to submit a separate Annual Update to record the productivity numbers and upload the Annual Report for each accredited program case.

Q: Who can help me resolve a login problem or get technical support?

A: Contact the Weave Help Desk to troubleshoot any issues.

Q: What if the address is missing or incorrect in our program profile?

A: Don’t worry—the directory portion of the AMP is still under construction. Once it’s populated, you will have an opportunity to review your information before it becomes visible to the public.

Q: Why does my account list users I don’t know or say I’m assigned to a program I’ve never heard of?

A: Another program at your institution might be using Weave for different accreditation work. You can simply disregard those names and assignments if you’re certain they don’t apply to you, but if you want to remove yourself from a project and/or create a new “user group” for your AAQEP team, you can do so! Here is a quick video that explains how to do that.